Family course · Module 3

Hero Routines: Calendar and Getting Places

Preview · about 44 minutes · 4 lessons

Lesson 1 · ~9 min

One family calendar, actually current

Turn on one family calendar that pulls school, team and work events into a single view · Get clashes flagged a week ahead

Lesson 1 · Steps

Make sure each source feeds the Family calendar: school calendar link, team calendar links, and work events you choose to share.
Ask the assistant to check the next 7 days every evening for overlaps.
Decide how you want clashes reported (one evening message is plenty).
When it suggests a fix, reply yes, no or a different time. It doesn't move anything without your OK.

Lesson 1 · Key points

Lesson 2 · ~9 min

Get an alert within minutes when a practice or game moves · Have the calendar and the other parent updated automatically after your OK

Lesson 2 · Steps

Make sure team schedule-change emails reach your inbox (Module 2).
Ask the assistant to watch for messages with words like 'moved', 'cancelled', 'rescheduled' from team senders.
Choose who gets told: you, your co-parent, or both.
Approve the calendar update and the text to your co-parent when the alert comes in.

Lesson 2 · Key points

Lesson 3 · ~9 min

Spot carpool conflicts before the week starts · Get a ready-to-send swap note

Lesson 3 · Steps

Put carpool days on the Family calendar as their own events.
Ask for a Sunday evening check of carpool days against your work meetings.
When there's a conflict, the assistant drafts a swap message to the other family.
Read it, edit if needed, and say 'send' yourself.

Lesson 3 · Key points

Lesson 4 · ~9 min

Never miss check-in · Know when to leave for the airport, even when there's a delay

Lesson 4 · Steps

Forward or keep airline confirmation emails in your inbox so the assistant can see the itinerary.
Ask for a reminder when check-in opens (usually 24 hours before for US airlines; check your airline).
Ask for a leave-the-house time based on traffic and your airport habits.
If a delay posts, it suggests a new leave time and a ride change for your OK.

Lesson 4 · Key points